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Minutes
from 2010 AGM
THE FRIENDS of ALL
SAINTS PARISH CHURCH
OKEHAMPTON
Minutes of The Annual General Meeting
Held on Sunday 18th.April 2010 at 4:30pm
At All Saints Parish Church
Chairman: Mr.George Ware (Vice Chairman) who welcomed
everyone to the
meeting
and explained that our Chairman Revd.Stephen Cook had been
delayed in Egypt due to volcanic ash dust from
Iceland resulting in the
cancellation of all European Airway Flights.
Present :
Mr.R.McKnight, Mr.& Mrs C.J..Pantry,Mr.&
Mrs ,
H.L.Crocker,Mr.G.F.Smart,Mr.& Mrs S.Hibdige,Miss
J.Coopey,Rev.MrsL.Burgon, Mr. & Mrs R.Davey,Mr. & Mrs. J Marvin,
Mrs. M.Bowers,Mr.M.Nottage,Mr.&
Mrs.D.G.Vick,Mr.& Mrs G.Ware,
Miss A.Crampton, Mrs.J.Kennett,Mrs.M.Webber,Mr.&
Mrs.J.Hayes,
Mr.& Mrs.J.Smithies,Mr.&
Mrs.M.Bennett,Mrs.J.Gundry,Miss.M.Meardon,
Mrs.C.Rooke,Mr.&
Mrs.F.BarlowMrs.L.Allin, Mrs.J.L.Wilkinson,
Apologies for absence were received
from:Mr.& Mrs.T.Endacott,Mr.& Mrs A.Fisher
Mrs.I.Lee,
Mr.R.Townshend,Miss.M.A.Bevan,Mr.& Mrs.K.Christmas,
The Minutes of the last Annual General
Meeting held on Sunday 20th.April 2009 having been circulate were
duly approved and signed.
Matters Arising: The question of
staging and lighting was raised and the longer term need of toilets but in the
absence of the Rector this matter was left to be dealt with on his return.
Mrs.Annette Bennett mentioned that no application had yet been made for
funding.
Correspondence:Various letters of
confirmation were received for attending this AGM.
A letter date 01.02.10 from Mrs.Gesila Banbury with a quote of £300 design fee
for two banners,Tuition free, materials at cost. A letter 10.04.10 from
Miss.M.A.Bevan with a further donation of £50. An email letter 15.04.10 from
Mr.Robin Townshend was read confirming his willingness to remain on the
committee and at the same time expressing his heart felt thanks to Stephen for
his encouragement to Pier and himself and for their happiness and warm welcome
from everyone.
The secretary expressed his thanks
to our Vice Chairman for the efficient emails with colour photos of various
events recorded in the press and on our Web-Site of everthing from addressing
a Haggis to coloured photos of beautiful
sopranos and the newly restored Chancel window (1854).
Vice Chairman”s Report: Mr.George Ware
reported in his first year as vice chairman having chaired most meetings which
were well supported by committee members resulted in a very successful year.
Notable events were the Garden Party, Annual BBQ,Two Moors Festival, and Burns
Night Supper Party realising a particular desire of his wife Wendy.
George had enjoyed his position of
Press and Publicity Officer. He had regularly written reports with photographs
where appropriate in the Okehampton Times, on our dedicated web page on the
Northmoor Churches website. Copies are also posted on our new notice board
kindly presented by Stan Callaghan and mounted on the pillar near the church
entrance, also in the Northmoor News and other publications.
Mr. George Ware also wished to
record his thanks to The Friends” committee members and additionally Jim
Hibdige and Donald Rooke for their tremendous hard work. Also to all our
supporters to make it worthwhile in having fun in preserving our heritage.
Secretary”s Report was given by
Mr.David Vick through his circulated Annual Newsletter in March which is posted
on our Northmoor website thanks to Gilly Bromilow.
The Church of All Saints as a community building is
becoming of greater use in serving a wide community of rural villages which are
under considerable threat of keeping up with maintenance costs and repairs and
look to our Chairman Rev.Stephen Cook with his ever increasing empire (Quote
from Bishop Michael) of now 10 other churches and our respective committees in
giving leadership by example.
Thanks to Andy Bourne for presenting
a CD to each member of the committee of our Garden Party with a successful
champagne strawberry cream tea. Thanks were given to our Vice Chairman, Treasurer
and all committee members (and their spouses) individually thanked and listed
under the election of officers for their consistent hard work, committee
meetings and their generosity of gifts, puddings and sweets given freely and
voluntarily.Every member has given of their own talents and without exception
has been prepared to work at it.
Events, fund raising,legacies,
projects,membership, future social occasions, are mentioned in the News Letter,
Social card or Northmoor website.
Treasurer”s Report was presented by
Mrs.Carol Rooke with accompanying Financial Statement duly certified by Robert
Humphry, Chartered Accountants.
The Treasurer reported a very
successful year with good profits from fund raising.Although hard work at times
a lot of fun and thanks to all who supported our events.
Receipts
side: Membership was slightly down but donations showed a good increase.
Fund Raising listed in statement: It
was highlighted that the Two Moors Festival although down still realised a good
profit and a valuable event for the Friends as it brought in money from outside
our own parish.
Grants: A total of £2,300 secured by
a member of our committee, Mr.Robin Townshend towards the refurbishment of the
stained glass window in the chancel. £800 from the Barbara Whatmore Trust.
£1500 secured from Okehampton United Charities. £529 to be donated by The
Friends.
Payments
side: Excess of income over expenditure of £4,480
This was a deliberate policy
1.Although the PCC were struggling
our remit under our constitution is for the upkeep and beautification of the
building and fixtures.so we are restricted and funds not to be used for running
costs.
2. It was felt prudent to keep
monies in hand for emergencies such as the stained glass window being a classic
example. 3. There are other projects in the pipeline noted in the secretary”s
newsletter.
Balance at
bank-Community Account £3,222.58
Balance at bank-Money
Manager Account £4,653.76
Cash in hand 1.56
£7,877.90
It was propose by Mr. Mike Bennett
and seconded by Mr.Rob Davey that the Accounts be adopted.
Election of Officers and Committee and
appointment of Examiner were proposed by Mrs.Annette Bennett and seconded
by Mrs. Joyce Barlow as nominated and listed on the Agenda.
Any Other Business: Annette Bennett
asked if the church wardens might have sight of the design of the banners for
approval and the chairman said this matter would be put before the committee.
A reminder of the Wine and Cheese
evening 14th.May Tickets £7:50p.
The Treasurer is looking into our
charitable status No.XR 14351.
The next committee meeting is
arranged for Wed.28th.April at 7:30pm at Greenwoods.
The meeting ended at 5:15pm followed by tea and
evensong.
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